PPT Slide
This will be a tool where the team members can go to find out what the newest changes are and what other people are doing.
It should be noted that, as the projects become larger and larger, and the number of people involved become more and more, the size of the project workbook increases and we have to impose some kind of a structure for the workbook. For example, we may use a tree structure organization, or we may have to use indexing and numbering systems in order to find what we are looking for.
One of the problems to deal with is how to keep track of changes of the project in the workbook. There are two things that need to be done:
- 1) All the changes should be clearly highlighted in the documents and this can be done, for example, by a vertical bar in the margin for any line which has been changed.
- 2) There should be a brief summary of changes attached, which highlights or explains briefly the significance of the changes done to the project.
Organization:
- Organization is a means to control communication in a project.
- We have already talked about tree organization, as well as matrix organization, and also we have talked about the communication involved in each structure.
- For example, in the tree organization we see a clear division of responsibilities and the communication becomes limited among subordinates and the supervisors.